The Procurement function is responsible for planning, coordinating and overseeing all procurement and contract management activities under GREAT-TDP in accordance with World Bank procurement regulations, applicable GRZ laws and regulations, and project requirements.
Key functions
- Develops and periodically updates the Project Procurement Strategy for Development (PPSD), procurement plans and time-bound implementation roadmaps in collaboration with relevant technical staff and in line with the approved AWPB.
- Coordinates and oversees procurement processes from initiation through solicitation, evaluation, approval and contract award, ensuring that activities are implemented efficiently, transparently and within the approved timelines.
- Coordinates the preparation, review and quality assurance of Terms of Reference, technical specifications, Requests for Expressions of Interest, Requests for Proposals, Requests for Bids and other procurement documents required for the acquisition of goods, works, services and consultancy services.
- Facilitates and provides technical guidance during the evaluation of bids and proposals, negotiations where applicable, preparation of evaluation reports, contract award recommendations, publication of intentions to award, and management of procurement complaints and objections.
- Ensures that procurement activities comply with the World Bank Procurement Regulations, GRZ Public Procurement Act and Regulations, project legal agreements, the Procurement Operational Manual and applicable procurement principles, and coordinates the timely acquisition of required internal and external approvals.
- Establishes and monitors contract management arrangements, assigns and supports technical contract managers, tracks contract milestones, deliverables, payments, extensions and completion, and facilitates the application of appropriate contractual remedies where necessary.
- Maintains comprehensive and accurate procurement records, contract registers and audit trails from procurement planning through contract completion, and ensures timely updating and completeness of procurement information in STEP and other relevant Government systems.
- Monitors implementation of procurement plans and contract performance, identifies delays and emerging procurement risks, and prepares timely procurement progress and performance reports for management and other relevant stakeholders.
- Coordinates responses to bidder, consultant, contractor and supplier clarifications, procurement complaints and audit queries, ensuring that responses are accurate, timely and consistent with applicable procurement requirements.
- Identifies procurement capacity gaps and coordinates training, mentoring and technical support for PIU staff, technical teams and other relevant stakeholders to strengthen procurement and contract management capacity.